Expanding your reach beyond borders is a great way to grow your business or send gifts to loved ones abroad—but international shipping costs can pile up quickly. With varying rates, customs regulations, and delivery times, it’s easy to overspend or miss important steps. Whether you’re shipping a single item or fulfilling regular orders overseas, here’s how to ship internationally without breaking the bank.
Compare Carriers Before You Commit
Rates vary widely depending on the carrier, weight, dimensions, and destination. USPS often offers the most affordable options for small packages, especially through First-Class Package International Service or Priority Mail International. For heavier or time-sensitive shipments, it’s worth comparing prices through UPS Worldwide Saver, FedEx International Economy, and other regional services.
Use online calculators to compare:
- USPS International Shipping Calculator
- UPS International Shipping Rates
- FedEx International Rate Finder
Know the Size and Weight Limits
International services have stricter size and weight limits than domestic ones. For example, USPS First-Class International only supports packages up to 4 lbs. For anything heavier, you’ll need to upgrade to Priority Mail or another premium service—so always weigh and measure accurately to avoid extra fees.
Use Lightweight, Efficient Packaging
Choose your packaging wisely. The more you can reduce weight and box size without compromising protection, the more you’ll save. Avoid overpacking and opt for poly mailers or bubble envelopes when appropriate.
Understand Customs Forms and Duties
International packages must include customs declarations (typically USPS Form 2976 or 2976-A, depending on the service). Accurately list item descriptions, values, and HS codes if available. Undervaluing items to avoid duties may result in delays or penalties.
Customs rules vary by country. Before shipping, check if the destination imposes import restrictions, fees, or delivery limitations. You can look up country-specific rules on the USPS International Mail Manual or the destination country’s postal website.
Print Labels and Fill Out Forms Online
Most platforms (like Pirate Ship, Shippo, or Shopify Shipping) let you generate labels and fill out customs forms digitally, often with discounted commercial rates. You’ll save money and avoid standing in line at the post office.
Communicate Delivery Expectations
Shipping times for international packages can range from 1 week to over a month depending on the destination and service level. Set clear delivery expectations with buyers or recipients to prevent misunderstandings and refund requests.
Insurance Is Worth Considering
Lost packages and delays are more common with international shipping, especially during peak seasons. Consider insuring packages over a certain value. USPS and private carriers offer options, and platforms like Shipsurance provide third-party coverage for high-volume shippers.
